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Minutes of the Fall Meeting of the Western Michigan Yachting Association
November 8, 2008
Location: Residence of Joan Manny – 570 Glenwood Muskegon, MI
Attendees: Commodore Ted Keller (TLYCC)
Vice-Commodore Kevin Haviland (SLYC)
Rear Commodore Mark Wipper (CLYC)
Secretary Ken Griswold (MYC)
Treasurer Tom Munroe (WLYC)
Past Commodore Brian Wrase (GRYC)
Ex Officio Midge Verplank
Executive Secretary Joan Manny
Absent: At Large Pete Price
PRO Steve Schiller
Meeting called to order by Commodore Ted Keller at 1:20 pm.
Past Minutes:
- Tom Monroe moved to approve minutes
- Midge questioned 501c3 language that motion was not clear.
- Kevin seconded approval of minutes with corrections to Midge’s concern
Treasurers Report:
Joan Manny reported our net worth at this time is $13,095.22 which includes the Midge Verplank Perpetual Trophy fund.
- All member clubs have paid and are in good standing except Lake Geneva
Report of Officers:
Commodore: Ted Keller
- Core committees are being set up.
- New Years organization meetings scheduled.
- Graphics for web have been completed to promote next year’s regatta.
- Rooms have been blocked out. Shanty Creek and Bellaire Inn.
- Commodore’s Ball to be at Shanty Creek – Saturday night
- Wi-Fi is available on site
- Provided details for boat launch and other logistics
- Camping available at Roth property with porta-potties.
- Reviewed committees –
- Wednesday Junior party
- Welcome lean in also on Wednesday with Annual meeting following
- Schiller will need to move race meeting to 5:00
- Annual meeting @ 7:00 in club.
- Regatta books are now in PDF form.
- Tom Munroe asked for weekly house rentals information – List to go on web.
- Midge asked that the Sailing Instructions be reviewed. Ask for item 9 to be clarified in regards to starting line – starting mark is wide and used weather side but wants it clarified in 9.2. Also, 15.5 languages to include those being protested and witnesses. Warning signal is time posted.
Vice Commodore: Kevin Haviland
- Spring Lake to make Victoria available at Torch. Midge to get 2 boats to Torch Lake.
- Tom discussed concerns with Torresen’s big red boat being used in Muskegon. It swings in the wind and if a collision occurred the mass of the boat would be a concerned.
- Spring Lake Country Club to be used for Commodores’ ball.
- Discussed arbitrator – Will we have one available? - Don Crandall has done this in the past and done a great job. Protest committee would be used in lieu of arbitrator.
- Midge asked the board to consider paying housing for arbitrator. Discussion went on to developing parameters for who should be compensated for services.
- Tom Munroe suggested asking Don whether he would do the job and if not we would do away with arbitration this year.
- New Rule book is scheduled for release. Steve will need to study new racing rules.
Past Commodore: Brian Wrase
- Passed out sailing for dummies – Electronic regatta management
- Passed out and discussed Profit/loss statement for 2008 WMYA
- GRYC reported $1,011.34 loss, with a $3360.33 profit for the Junior Sail. Assoc.*
- Thanked for his efforts for organizing 2008 regatta.
Old Business:
- Opti Discussion:
- Age limit discussed -Current age is 16.
- Schiller and Price suggested staying with class rules of 16.
- Opti participation going forward - Torch lake has 4 new boats
- Discussion on changing schedule to shift Opti participation
- Agreed to keep the current schedule and age with the optis.
- 503c 3 Update
- Joan Manny updated the board on progress. Hoping to have set up midyear 2009.
- Fund raising was discussed and at what levels.
- Discussed Sponsorship of various programs for juniors.
- Munroe – Suggested fund raiser for $1,000 life membership to WMYA.
- MC/Laser fleet separation
- Discussion regarding sailors sail in various fleets - Steve Schiller pre-advised board that he could not find any workable options.
New Business:
- Joan discussed duties of officers
- Perpetual Trophies were discussed
- Trophies need plating and repair.
- Tracking and inventory is difficult.
- Joan Suggested donating to museum and get more practical solution.
- Discussion on approaching Inland to see how they manage.
- Joan to pursue option.
- Host club split with WMYA
- 50-50 with MYC, Spring Lake, White Lake
- 30-70 with GR, Torch, Crystal
- Midge explained history that it cost more for some clubs. Also used to keep some clubs in.
- Joan – WMYA does not make money @ the 30% split.
- Discussion from members.
- Midge suggested keeping things as they are since WMYA is financial sound at the moment.
- Melges 17
- Participation @ 6 boats was below limit, they are now on probation
- Tom Munroe suggested bringing boats up from NC – will need to notify or promote. 501c3 status will allow others to participate as a general public participant.
- Midge asked for clarification on the $25 for non-members to sail WMYA regatta.
Meeting Adjourned – 3:20
- Motion by Mark Wipper
- Seconded by Brian Wrase.
Meeting notes respectively submitted by,
Kenneth D. Griswold
Secretary, WMYA
Muskegon Yacht Club
*Corrected 11-18-08 jd
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